HOA dues tracking software that replaces your spreadsheet
Know exactly who's paid, who's delinquent, and what's owed — without maintaining a spreadsheet or chasing down paper checks. Hivepoint gives self-managed HOA boards a complete dues ledger with aging reports, payment history, and optional online collection.
The problem with spreadsheet dues tracking
Most self-managed HOAs track dues in Excel or Google Sheets. It works — until the person who built the spreadsheet leaves the board. Suddenly the formula logic is wrong, payment history is lost, and the new treasurer is starting from scratch in March when annual dues are already due.
The other common setup: QuickBooks for the numbers, a separate spreadsheet for the lot list, and a third system (or a notebook) for tracking who's actually paid. It's a lot of manual reconciliation for a volunteer who's trying to close out a board meeting by 8pm.
Hivepoint connects the lot list, the payment ledger, and the reporting into one system that survives board turnover.
What dues tracking in Hivepoint looks like
- Complete dues ledger — Every lot in your community has a running balance. Annual dues, special assessments, late fees, and payments all post to the same ledger. No reconciliation needed.
- Aging report — who owes what — See all delinquent accounts at a glance: 30 days, 60 days, 90+ days overdue. Export to PDF for your board meeting or attorney review.
- Full payment history per lot — Every payment ever recorded is attached to the lot. When a homeowner calls to dispute a balance, you can pull up their entire history in seconds.
- Special assessments — Need to levy a one-time assessment for a reserve fund or emergency repair? Post it to all lots at once, or to a subset. Hivepoint tracks it separately from annual dues.
- Late fee automation — Set your late fee schedule and Hivepoint flags overdue accounts. Apply fees with one click — no manual calculations.
- Financial reports — Your dues data flows directly into P&L, balance sheet, and cash flow reports. Print them for your annual meeting or hand them to your accountant.
Want residents to pay online?
Community Edition adds a resident portal at your HOA's own domain. Residents log in, see their current balance, and pay dues via credit card or ACH through Stripe. Payments post to the ledger automatically — no manual entry, no chasing checks.
- Stripe-powered — no HOA handles card data
- Residents see their balance and payment history
- Payments post instantly to the board's dues ledger
- Works on any device, any browser
Pricing
Dues tracking is included in both Hivepoint editions. Pricing is per home, per year — contact us for your community's exact quote.
Board Edition
Internal board tools only
Community Edition
Board tools + resident portal
See full pricing and what's included →
Need the full picture beyond dues? See the full HOA management software overview →
Also tracking violations and ARC requests? See HOA violation tracking software →
Want financial reports without QuickBooks? See HOA accounting software →
Comparing HOA software options? See how Hivepoint compares to PayHOA, HOA Ally, and Buildium →
Common questions
Can I track HOA dues without QuickBooks or a spreadsheet?
Yes — that's the exact use case Hivepoint is built for. Every lot has a running balance, every payment and charge is logged automatically, and you can generate aging reports and payment histories without touching a spreadsheet or importing data into an accounting package.
Does Hivepoint track special assessments separately from annual dues?
Yes. You can post a special assessment to all lots at once, or to a subset of owners. It appears as its own line item in each lot's ledger, separate from annual dues — so the board can see exactly what each homeowner owes for each charge type.
Can residents pay HOA dues online?
Online payment is part of Community Edition. Residents log in to your HOA's own portal (at your domain), see their current balance, and pay by credit card or ACH via Stripe. Payments post to the dues ledger automatically — no manual entry.
How do I produce an aging report for delinquent homeowners?
The aging report is one click in the Board Edition dashboard. It shows every delinquent account grouped by 30, 60, and 90+ days overdue. Export to PDF for your board meeting packet or to send to your HOA's attorney.
What happens to our dues history when a board member leaves?
Nothing — it stays in Hivepoint. Because the dues ledger lives in the community's account rather than a personal spreadsheet, the full payment history is available to the next treasurer from their first login. No spreadsheet handoff, no reconstructing payment records from bank statements.
Can Hivepoint track dues for a community with different fee tiers?
Yes. Communities with multiple lot types, phases, or owner categories can set different annual dues amounts per lot. Each lot's fee is set independently — so a community with town homes and single-family lots at different rates is handled without workarounds.
Stop managing dues in a spreadsheet
Try the live demo or tell us your community size — we'll send an exact quote within 24 hours.