HOA management software that works for volunteer boards
Most HOA software is designed for property management companies with full-time staff. Hivepoint is built for the treasurer who does this on evenings and weekends — simpler screens, faster setup, and a price that makes sense when you're not a business.
Why most HOA software doesn't fit small self-managed communities
Enterprise HOA platforms like Caliber, Enumerate, and AppFolio were built for management companies that run dozens of communities with dedicated staff. They charge accordingly — $5,000 to $20,000+ per year — and come with enough complexity that you need training just to run a dues report.
On the other end, platforms like PayHOA or HOA Ally are built for small communities but focus almost entirely on online payments. If you need to track violations, manage ARC requests, store governing documents, or run a P&L — you're back to spreadsheets.
Hivepoint sits in between: a full-featured board management platform designed from the ground up for self-managed communities of 30–200 homes, at a price that doesn't require HOA board approval.
What Hivepoint does
Dues & assessment tracking
Log annual dues, special assessments, and late fees. See who's current and who's delinquent at a glance. Aging reports export to PDF or CSV.
Violations & ARC management
Record covenant violations with photos, track status through to resolution. Manage architectural review requests with a structured workflow.
Document library
Store your CC&Rs, bylaws, meeting minutes, financial statements, and vendor contracts in one secure, searchable location.
Financial reports
Profit & loss, balance sheet, and cash flow reports your accountant will actually recognize. No setup required — they populate from your dues data.
Full audit trail
Every change is logged — who did what, when. Board succession becomes seamless because nothing lives in someone's personal email account.
Resident portal (optional)
Community Edition adds a resident-facing portal at your HOA's own domain. Residents pay dues online, download documents, and submit ARC requests — no phone calls needed.
Two editions — pick what fits
Not every HOA needs a resident portal. Hivepoint offers two editions so you only pay for what your community actually uses.
Board Edition
Internal board tools only. No resident-facing portal.
- Dues & assessment tracking
- Violations & ARC management
- Document library
- Financial reports (P&L, balance sheet, cash flow)
- Full audit trail
Community Edition
PopularEverything in Board Edition, plus a resident portal at your HOA's domain.
- Online dues payment via Stripe
- Resident document access & downloads
- Community announcements
- ARC request submission online
- AI-powered CC&R assistant
All plans include setup & onboarding, data import, ongoing email support, and all future updates. See full pricing details →
Who Hivepoint is for
Hivepoint is the right fit for:
- Self-managed HOAs of 30–200 homes that don't use a property management company
- Communities currently running on spreadsheets, QuickBooks, or a combination of disconnected tools
- Boards that want residents to be able to pay dues online and access documents — without the board having to manage a website
- Treasurers who want to produce a real financial report for their annual meeting without exporting data to Excel first
- Communities switching off PayHOA, HOA Ally, or similar tools that have outgrown basic dues-only platforms
Hivepoint is not built for property management companies, large master-planned communities (500+ homes), or commercial/condo associations with complex accounting needs.
What setup actually looks like
Most HOA software puts the setup burden on you. Hivepoint is different: we do the onboarding.
Send us your data
A spreadsheet with your lot list, owner names, and current dues balances is all we need to start. Most boards have this already.
We build your environment
We provision your isolated database, configure your board branding, and import your data. This takes 1–3 business days on our end.
Your board is live
We walk your board through the desktop app on a 30-minute call. Most boards are running their first dues report the same day.
Common questions
Do we need IT support to set this up?
No. We handle all of the technical setup. Board members install the Windows desktop app like any other program, and the resident portal (Community Edition) works in any browser on any device.
Is our data stored with other HOAs?
No. Every HOA gets a completely isolated database. Your dues history, owner records, and violation logs are never commingled with another community's data.
What happens if we cancel?
We export all your data in standard formats before closing your account. No lock-in.
Focused on dues collection? See HOA dues tracking software →
Need violation tracking and ARC management? See HOA violation tracking software →
Looking for financial reports without QuickBooks? See HOA accounting software →
Need a secure document library that survives board transitions? See HOA document management software →
Running without a property management company? See why Hivepoint fits self-managed HOAs →
Want online dues payments and a resident portal at your HOA's own domain? See the HOA resident portal →
Looking for board-focused tools with a Windows desktop app? See HOA board management software →
Running a small community of 30–200 homes? See HOA software for small HOAs →
Need to manage agendas, minutes, and board votes? See HOA meeting management software →
Are you the volunteer treasurer looking for dues and financial tools? See HOA treasurer software →
Evaluating Buildium for your self-managed HOA? See why Buildium may not be the right fit →
Want residents to pay dues online? See HOA online payment software →
Are you the volunteer secretary managing minutes and documents? See HOA secretary software →
Want the full enforcement workflow — violations, notices, fines, and ARC — in one system? See HOA enforcement software →
Need to track ARC applications and approval decisions with a full audit trail? See HOA architectural review software →
Running a townhome or planned community association? See townhome association software →
Using HOA Express for your community website but managing operations in a spreadsheet? See how Hivepoint compares to HOA Express →
Need a permanent record of how your board voted on every resolution? See HOA voting software →
Wondering if a free tool is enough for your HOA? See the honest guide to free HOA software →
Preparing for your community's most important meeting of the year? See HOA annual meeting software →
Worried about underfunded reserves or an upcoming special assessment? See HOA reserve fund tracking →
Managing a self-managed community in Florida? See Hivepoint for Florida HOA communities →
Dealing with delinquent homeowners and need the documentation trail? See HOA collections and delinquency tracking →
Managing a self-managed community in Texas? See Hivepoint for Texas HOA communities →
Are you the board president wearing every hat in the HOA? See HOA board president software →
Managing a self-managed community in California? See Hivepoint for California HOA communities →
Looking for an alternative to a property management company? See the real cost of self-management vs. a management company →
Managing a self-managed community in Georgia? See Hivepoint for Georgia HOA communities →
Managing a self-managed community in North Carolina? See Hivepoint for North Carolina HOA communities →
Managing a self-managed community in Arizona? See Hivepoint for Arizona HOA communities →
Managing a self-managed community in Nevada? See Hivepoint for Nevada HOA communities →
Managing a self-managed community in Colorado? See Hivepoint for Colorado HOA communities →
Managing a self-managed community in Virginia? See Hivepoint for Virginia HOA communities →
Managing a self-managed community in Washington State? See Hivepoint for Washington State HOA communities →
Managing a self-managed community in Illinois? See Hivepoint for Illinois HOA communities →
Managing a self-managed community in Tennessee? See Hivepoint for Tennessee HOA communities →
Evaluating TOPS Software for your community? See how Hivepoint compares to TOPS →
Managing a self-managed community in South Carolina? See Hivepoint for South Carolina HOA communities →
Managing a self-managed community in Utah? See Hivepoint for Utah HOA communities →
Evaluating Condo Control for your community? See how Hivepoint compares to Condo Control →
Managing a self-managed community in Ohio? See Hivepoint for Ohio HOA communities →
Managing a self-managed community in Maryland? See Hivepoint for Maryland HOA communities →
Evaluating Wild Apricot for your community? See how Hivepoint compares to Wild Apricot →
Managing a self-managed community in New Jersey? See Hivepoint for New Jersey HOA communities →
Managing a self-managed community in Minnesota? See Hivepoint for Minnesota HOA communities →
Need help building and tracking your HOA's annual budget? See how Hivepoint handles HOA budgeting →
Managing a self-managed community in Oregon? See Hivepoint for Oregon HOA communities →
Managing a self-managed community in Indiana? See Hivepoint for Indiana HOA communities →
Managing a special assessment for your community? See how Hivepoint handles special assessments →
Need a full picture of HOA financial tools? See HOA financial management software →
Self-managed HOA boards in New York, Pennsylvania, and Michigan — NY · PA · MI state-specific guides available.
New England and Midwest boards — Connecticut · Massachusetts · Wisconsin state-specific guides available.
Pacific and Mountain West boards — Hawaii · Idaho state-specific guides available.
Heartland boards — Missouri · Kansas state-specific guides available.
Mid-Atlantic boards — Delaware state-specific guide available.
Gulf Coast boards — Louisiana · Alabama state-specific guides available.
Southwest boards — New Mexico · Oklahoma state-specific guides available.
Evaluating enterprise platforms? Vantaca alternative · CINC Systems alternative · Enumerate alternative · FrontSteps alternative · Yardi Breeze alternative
Evaluating community apps or website tools? TownSq alternative · SmartWebs alternative · HOA.com alternative
Need compliant record keeping? HOA record keeping software →
Deep South boards — Arkansas · Mississippi state-specific guides available (no general HOA statute).
Appalachian & Border State boards — West Virginia · Kentucky state-specific guides available (CC&Rs-only governance, no general HOA statute).
Great Plains boards — Nebraska · South Dakota state-specific guides available (NE: NICA 2016 formation-date cutoff; SD: CC&Rs only).
Evaluating other HOA software platforms? Condo Manager alternative · HOA Start alternative · Vinteum alternative · Pilera alternative · ManageCasa alternative · Caliber Portal alternative · Association Voice alternative · Common Area alternative
Northern Plains & Mountain West boards — Montana · Wyoming · North Dakota state-specific guides available (small volunteer boards, CC&Rs-only governance).
Pacific Northwest & Alaska boards — Alaska state-specific guide available (no general HOA statute; AS 34.07 for condos only).
Midwest boards — Iowa state-specific guide available (Iowa Planned Community Act, Ch. 655A — comprehensive UCIOA model).
New England boards — all 6 states covered: Maine · New Hampshire · Vermont · Rhode Island — state-specific guides including seasonal HOA governance and ski resort community considerations.
Need to track maintenance requests and protect your board from liability? See HOA maintenance request software →
Need a secure board-only workspace that survives every board transition? See HOA board portal software →
Need to manage contractors, insurance certificates, and vendor relationships? See HOA vendor management software →
Need timestamped photo evidence for violation enforcement and inspections? See HOA property inspection software →
Want a professional HOA website at your community's own domain? See HOA community website →
Using QuickBooks for HOA accounting but missing dues billing and owner rosters? See how Hivepoint compares to QuickBooks for HOAs →
Evaluating Nabr Network or myQ Community? Nabr Network alternative · myQ Community alternative
Need to track rental caps, FHA certification ratios, and tenant lease records? See HOA lease tracking software →
Want to replace paper ballots with secure online owner votes and board elections? See HOA electronic voting software →
Ready to let homeowners self-book the pool, clubhouse, and tennis courts online? See HOA amenity booking software →
Dealing with parking wars, guest permit chaos, or unauthorized tow calls? See HOA parking management software →
Need community-wide announcements with delivery confirmation — not a Reply-All disaster? See HOA newsletter and announcement software →
Need a current owner roster with vehicle registration, tenant records, and emergency contacts? See HOA owner directory software →
Still running your HOA on spreadsheets or collecting dues via PayPal or Venmo? Excel alternative · PayPal alternative · Venmo alternative · Neighborly alternative
Want to replace certified mail with digital notice delivery and a full audit trail? See HOA digital notices software →
Managing ARC, landscape, or social sub-committees across board transitions? See HOA committee management software →
Need to track common area work orders, vendor dispatch, and maintenance history? See HOA work order software →
Track, bill, and collect HOA fines with a full audit trail linked to violation records? See HOA fine management software →
Plan community events, manage common area reservations, and collect RSVPs in one place? See HOA event management software →
Generate monthly P&L, budget variance, and delinquency aging reports for board meetings? See HOA financial reporting software →
Track which units are rented, collect lease documents, and enforce rental registration requirements? See HOA rental registration software →
Maintain emergency contacts, board protocols, and incident documentation for common area crises? See HOA emergency management software →
Using Zelle, Google Sheets, Stripe, Quicken, or Wave for HOA finances? Zelle alternative · Google Sheets alternative · Stripe alternative · Quicken alternative · Wave alternative
Planning your HOA's annual meeting? See the complete annual meeting guide →
Running a board election? See the HOA election guide →
Dealing with HOA violations? See the HOA violation process guide →
Need help with meeting minutes? See the HOA meeting minutes guide →
Managing reserve funds or facing a special assessment? See the HOA reserve fund guide →
Dealing with delinquent dues or liens? See the HOA collections guide →
Need to amend your CC&Rs or bylaws? See the HOA governing documents guide →
Building the annual budget or reserve contributions? See the HOA budget guide →
Managing architectural review requests? See the HOA architectural review guide →
Facing a major repair and considering a special assessment? See the HOA special assessment guide →
New treasurer or managing finances? See the HOA treasurer guide →
Need to establish or update your fine schedule? See the HOA fine policy guide →
Questions about master policy vs. D&O coverage? See the HOA insurance guide →
Bidding vendors or reviewing contracts? See the HOA vendor management guide →
Setting up a document retention system? See the HOA record keeping guide →
Planning a board leadership transition? See the HOA board transition guide →
Preparing for your annual financial audit? See the HOA financial audit guide →
Welcoming new homeowners to your community? See the HOA new resident guide →
Handling a neighbor dispute or enforcement escalation? See the HOA dispute resolution guide →
Improving how your board communicates with owners? See the HOA communications guide →
Setting up a community inspection schedule? See the HOA property inspection guide →
New to HOA management content? Visit the Hivepoint blog →
Struggling to recruit new board members before the annual election? See the HOA board recruitment guide →
Does your community have a written plan for emergencies and natural disasters? See the HOA emergency planning guide →
Getting requests to approve rooftop solar or panel installations? See the HOA solar panel policy guide →
Dealing with parking complaints and unauthorized vehicles? See the HOA parking enforcement guide →
Need clear pet rules that comply with fair housing law? See the HOA pet policy guide →
Managing landscaping responsibilities, owner lots, and seasonal maintenance? See the HOA landscape maintenance guide →
Georgia board? See what changed under SB 406 and what to look for in your software. See the Georgia SB 406 compliance guide →
See Hivepoint with your HOA's data
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