Free HOA Election Ballot Template
Complete election packet: nomination form, meeting notice, secret ballot, inspector certification, and results announcement. Covers what most state HOA statutes require.
What's included in the election packet
Candidate Nomination Form
Self-nomination or petition form with eligibility attestation. Collects candidate name, lot number, contact info, and a brief candidate statement.
Election Meeting Notice
Notice template meeting the 10-day (or your state's required) advance notice requirement, with agenda, candidate list, and proxy instructions.
Paper Ballot
Clean single-column ballot with candidate names and checkboxes. Formatted for secret ballot compliance — no owner identification on the ballot face.
Proxy / Absentee Ballot Form
Allows owners who cannot attend to designate a proxy or submit a written ballot in advance, per most governing documents.
Inspector of Elections Certification
Documents the vote count, certifies results, and provides the signatures required to make the election official and defensible.
Election Results Announcement
Post-election notice to all homeowners announcing winners, vote totals (if required by your CC&Rs), and new board term start dates.
Get the free election packet
No spam. We'll only email you the templates and occasional HOA board tips.
Why a documented election process matters
Meets secret ballot requirements
Most state statutes now require secret ballots for board elections. These templates separate voter identity from the marked ballot — the legally required format.
Protects against election challenges
A documented paper trail — nomination forms, certified ballots, inspector certification — is your defense if a losing candidate challenges the results.
Ready to customize in minutes
Pre-formatted Word documents. Add your HOA name and meeting details, and your complete election packet is ready to distribute.
Frequently asked questions
Is this template free?
Yes, completely free. Submit the form and we'll email it to you within 24 hours. No credit card, no account required.
Do these templates cover secret ballot requirements?
Yes. The ballot template and inspector of elections certification are designed for secret ballot elections as required by most state HOA statutes. The voter identity is tracked separately from the marked ballot so votes cannot be traced back to individual owners.
What format are the templates?
We send them as Word documents (.docx) so you can edit them for your community — add your HOA name, candidate names, election date, and any community-specific language required by your governing documents.
Ready to run a smoother board election?
Hivepoint handles owner eligibility tracking, electronic voting, and meeting records — so your next election is documented from nomination to certification.
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