Condo association management software for self-managed boards
Self-managed condo associations have the same administrative challenges as self-managed HOAs — collecting assessments, enforcing rules, managing documents, and keeping records through board transitions. Hivepoint handles all of it, for COAs and HOAs alike.
Condo associations and HOAs have the same self-management problem
The names are different — Condo Owner Association vs Homeowner Association — but the volunteer board's workload is nearly identical:
Collecting regular assessments
Monthly or quarterly for condos, annual for most HOAs — same ledger problem either way
Enforcing community rules
Architectural standards, common area policies, noise and pet rules — all tracked the same way
Maintaining governing documents
CC&Rs, bylaws, rules and regulations, meeting minutes — stored in the same document library
Board transitions
New treasurer, new secretary, new president — the same records need to survive every handoff
Hivepoint is built for self-managed community associations. Whether you call it an HOA or a COA doesn't change how the software works — the tools are the same.
What condo association management looks like in Hivepoint
- Assessment tracking — Monthly, quarterly, or annual assessments — each unit has a running ledger with charge history, payments, and current balance. Aging reports show delinquent units at 30, 60, and 90+ days.
- Rule enforcement and ARC requests — Log rule violations with photos, track status from notice to resolution, and manage renovation approval requests in the same platform. Full audit trail for every action.
- Document library — Condo declaration, bylaws, rules and regulations, meeting minutes, reserve fund reports — organized by category, version-controlled, and accessible to the full board.
- Meeting management — Build agendas, record minutes, and log board votes — in Hivepoint, not in the secretary's personal Google Docs. All meeting records survive board transitions.
- Financial reporting — P&L, balance sheet, and cash flow for the association's finances. Reserve contributions tracked as a line item. Reports exportable for your accountant or annual meeting.
- Resident portal (Community Edition) — Unit owners log in to pay assessments online, download governing documents, submit ARC requests, and view board announcements — at your association's own domain.
Pricing
Hivepoint is priced per community — not per unit, so cost doesn't scale with building size:
Board Edition
Full board toolkit — assessments, violations, documents, meetings
Community Edition
Board tools + unit owner portal at your own domain
Common questions
Does Hivepoint work for condo associations (COAs) or just HOAs?
Both. The administrative work of a self-managed condo association is nearly identical to a self-managed HOA: collecting regular assessments, enforcing rules, managing documents, and handling maintenance requests or ARC approvals. Hivepoint is built for self-managed community associations — HOA and COA boards use it the same way.
How does condo dues tracking differ from HOA dues in Hivepoint?
It doesn't, in practice. Condo assessments — whether monthly, quarterly, or annual — are set per unit and tracked in the same dues ledger as HOA annual dues. Each unit has a running balance, payment history, and aging status. The only difference is how your association structures its fee schedule, which Hivepoint accommodates regardless of frequency.
Can condo owners submit maintenance or ARC requests through the portal?
Yes, with Community Edition. The resident portal lets unit owners submit ARC requests (common in condos for renovation approvals) with photos and project descriptions. The board reviews and responds within Hivepoint — no email thread needed. Maintenance requests submitted through the portal work the same way.
Does Hivepoint handle condo reserve fund tracking?
Hivepoint tracks income and expenses, including reserve contributions as a line item. It generates P&L and balance sheet reports that show reserve fund balances. What it doesn't do is reserve fund analysis or replacement cost studies — those require specialized reserve study software or a reserve analyst. For routine reserve fund bookkeeping and reporting, Hivepoint handles it.
We have a mix of owner-occupied and rental units. Does that affect anything?
No. Each unit in Hivepoint is associated with the current owner of record, regardless of occupancy status. Dues are tracked per unit, not per occupant. If a unit is rented out, the owner is still responsible for assessments — the ledger reflects the owner's account. Hivepoint doesn't manage tenant relationships.
Is Hivepoint built for large condo buildings or smaller associations?
The sweet spot is smaller self-managed condo associations — roughly 20 to 150 units — that manage their own administration without a paid management company. Very large condo buildings (200+ units) with paid staff and complex operations may need enterprise-grade property management software. We'd rather tell you that upfront than oversell.
Related pages
- Self-managed HOA software →Why Hivepoint is built for communities without a property manager
- Small HOA software →Right-sized software for 20–150 unit communities
- HOA dues tracking →Assessment ledger, aging reports, online payment collection
- Comparing condo association software? →See how Hivepoint compares to PayHOA, HOA Ally, and Buildium
- Full HOA management software overview →Everything Hivepoint does in one place
Condo association software built for volunteer boards
Try the live demo or tell us your unit count — we'll send an exact quote within 24 hours.