HOA software for Tennessee self-managed communities

Tennessee planned community homeowner associations are governed by the Tennessee Common Interest Community Act (TCICA), codified at T.C.A. § 66-27-101 et seq. The TCICA took effect in 2009 and covers the creation, operation, and governance of common interest communities — including planned communities and condominiums. However, the TCICA only applies to communities created on or after its effective date unless an older community's governing documents expressly adopt it. Communities formed before 2009 — which includes a large portion of the Nashville metro's established neighborhoods — may operate entirely under their recorded covenants and bylaws without the TCICA framework. Tennessee condominium associations may also be subject to the Tennessee Horizontal Property Act (T.C.A. § 66-27-201 et seq.) for older communities. Hivepoint is designed for self-managed HOA communities — not licensed property management companies.

Communities formed before the Tennessee Common Interest Community Act took effect in 2009 operate under their recorded covenants and bylaws as the primary — and sometimes only — governing instrument. There is no statutory default framework to fill in gaps when the governing documents are silent on a procedure. This means: the declaration and bylaws must be accurate, current, and accessible, because they are the entire rulebook. If amendments were recorded but not tracked, or if the current board is working from an outdated copy, the community may be operating under rules that don't reflect its actual governing documents. Hivepoint stores the recorded declaration, bylaws, and all amendments with their recording dates — so the board always has the authoritative, current governing text on hand.

The TCICA gives covered Tennessee associations assessment authority and the ability to lien a unit for unpaid assessments. For pre-TCICA communities, assessment and lien authority depends on what the recorded covenants say — not on statutory default rights. Either way, exercising lien rights requires complete documentation: the full payment ledger, every notice sent, dates and delivery methods, fines applied, and board resolutions authorizing enforcement. Hivepoint builds this record automatically during normal dues tracking and enforcement. Filing a lien or pursuing collections is a legal matter requiring a licensed Tennessee HOA attorney.

The Nashville metro — particularly Williamson County (Brentwood, Franklin, Spring Hill, Nolensville) and the surrounding counties — has been one of the fastest-growing residential markets in the country for over a decade. The combination of corporate relocations, a strong job market, and significant in-migration from other states has produced hundreds of new planned communities transitioning from developer control to homeowner boards each year. These incoming boards face the same challenge as in other fast-growth markets: disorganized records from the developer period, an incomplete homeowner roster, and governing documents scattered across email. Hivepoint gives new Tennessee boards a structured system to organize everything from day one.

Tennessee does not have a specific state licensing requirement for community association managers. This makes self-management a practical and common choice for Tennessee planned communities, particularly across the rapidly growing Nashville metro suburbs. Hivepoint is built for those self-managed boards — volunteer-friendly tools, flat-rate pricing (not per unit), and no property management company markup. If your community does hire a professional manager, look for CAI industry certifications (CMCA, AMS, PCAM) as markers of qualified candidates.

Under the TCICA, Tennessee homeowners in covered communities have rights to inspect association records — including financial records and governing documents. For pre-TCICA communities, member inspection rights depend on the governing documents. Community Edition's resident portal lets homeowners access documents and payment history the board chooses to publish, reducing formal inspection requests. Organized records in Hivepoint mean the board can respond quickly to records requests from engaged homeowners — particularly in high-income Nashville metro communities where homeowners are often legally sophisticated.