HOA software for Florida self-managed communities

Florida HOAs are primarily governed by Chapter 720 of the Florida Statutes (for planned unit developments and homeowner associations). Key requirements include: proper notice periods for meetings (at least 14 days for annual meetings, 48 hours for board meetings posted in a conspicuous location), member access to official records within 10 business days of a written request, annual budget adoption, and reserve disclosures. Hivepoint helps boards stay organized for these requirements by keeping meeting records, notices, financial reports, and governing documents in one searchable system — so a records request doesn't mean a frantic search through email.

When a storm knocks out the management office — or the board member who kept everything on a local hard drive — cloud-backed document storage means your records survive. Hivepoint stores governing documents, homeowner information, insurance policies, meeting minutes, and financial records in the cloud and accessible from any device. After a storm, when insurance adjusters, contractors, and homeowners all need documentation at once, the board can access everything from a phone or laptop from anywhere. This is particularly relevant for Florida communities where physical offices and local storage can be damaged or inaccessible for weeks after a major storm.

Seasonal populations are a real quorum challenge for many Florida communities. When 30–40% of homeowners are in-residence only part of the year, getting quorum for the annual meeting requires planning. Hivepoint tracks RSVP and proxy submissions against the full homeowner roster so the board can see the quorum count building before the meeting — and identify which owners haven't responded in time to reach out. Proxy logging ensures that owners who submit proxies are counted properly toward quorum even if they're not physically present.

Hivepoint is designed for self-managed homeowner associations. Florida condominium associations are governed by Chapter 718 (the Florida Condominium Act), which has specific requirements that differ from Chapter 720 HOAs — including different meeting rules, structural inspection mandates (SB 4D), milestone inspection requirements, and reserve funding rules updated after the Surfside collapse. Hivepoint is best suited for Chapter 720 HOA communities. If you manage a condominium association, consult a Florida HOA attorney about the specific compliance requirements before selecting any management software.

Under Florida Statute 720.303, HOA members have the right to inspect and copy official records within 10 business days of a written request. In Community Edition, homeowners can log in to the resident portal and access the records the board has made available — meeting minutes, financial statements, governing documents, and notices — without submitting a formal request. This reduces the administrative burden of records requests while keeping the board in control of what's publicly shared. For records not shared in the portal, the board still has a complete, organized record in Hivepoint to respond quickly to formal requests.

No. Hivepoint is software for self-managed HOA boards — it is not a licensed community association management company (CAM). Florida law (Chapter 468) requires community association managers and management companies to be licensed by the DBPR when they manage associations with more than 10 units or $100,000 in annual revenues. Hivepoint provides tools that help a self-managed board handle records, finances, communications, and compliance organization — but the board retains full management responsibility. If your community requires a licensed CAM, Hivepoint is not a substitute.