HOA Financial Management Software Built for Volunteer Treasurers
From dues collection to reserve funds, Hivepoint handles the full financial lifecycle — without requiring an accounting degree.
HOA finances aren't complicated — but they're scattered
Dues in a spreadsheet. Budget in email attachments. Reserve fund in a separate document. Collections tracked in someone's notebook. When the treasurer rotates out, all of it gets handed over in a manila folder.
Hivepoint connects those dots. Dues, budget, reserve fund, collections, and payments all live in one system — with a shared history that survives board turnover. The new treasurer logs in and sees the full picture on day one.
Six financial modules, one system
Dues Tracking →
Every unit, every payment, every aging report.
Online Payments →
Stripe-powered resident payments. No check chasing.
Annual Budget →
Budget planning + budget-vs-actual tracking mid-year.
Reserve Fund →
Track reserve balance, contributions, and adequacy.
Collections →
Delinquency workflow, lien tracking, payment plans.
Special Assessments →
5-phase lifecycle from authorization to completion.
The HOA financial year in one system
Each module connects to the next. Here's how the full financial lifecycle flows through Hivepoint — from budget adoption to audit-ready reports.
Annual budget sets dues
The board adopts the annual budget. Operating expenses and reserve contributions determine the required assessment rate. Dues are set for the year.
Dues collected via portal
Residents pay online or by check. Every payment is recorded against the unit's account. Aging reports show who is current and who is delinquent — in real time.
Reserve contribution funded
A portion of every dues payment flows to the reserve fund. The reserve balance is tracked separately from operating funds so the treasurer always knows exactly how much is set aside.
Delinquencies tracked
Overdue accounts move through a defined collection workflow: late notices, lien authorization, payment plans. Nothing falls through the cracks because the system tracks every step.
Special assessment if reserve gap
If a major repair exceeds reserve fund adequacy, a special assessment covers the gap. The 5-phase lifecycle — authorization through completion — is tracked separately from regular dues.
All reports available for audit
P&L, balance sheet, aging report, dues ledger, reserve summary — all available on demand. No spreadsheet assembly required before board meetings or CPA visits.
What Hivepoint doesn't replace
QuickBooks (for full accounting), bank reconciliation software, payroll, tax preparation, or CPA services. Hivepoint handles HOA-specific financial tracking — not general business accounting. Many communities use Hivepoint alongside their accountant or CPA for year-end work.
Pricing
All six financial modules are included in both Hivepoint editions:
Board Edition
Budget, reserves, dues tracking + reports
Community Edition
Board tools + online resident payments
Common questions
What does HOA financial management software do?
HOA financial management software tracks dues, budgets, reserve funds, collections, and payments in one system — replacing spreadsheets and disconnected tools. Instead of maintaining a dues spreadsheet, a budget in email attachments, and a reserve balance in a separate document, everything lives in one place with a shared history that survives board turnover.
Does Hivepoint replace QuickBooks for our HOA?
No — and it's designed that way intentionally. Hivepoint handles HOA-specific tracking: dues ledgers, reserve balances, aging reports, delinquency workflows, and budget vs. actual. QuickBooks handles full accounting: double-entry bookkeeping, bank reconciliation, payroll, and tax preparation. They complement each other. Many communities use Hivepoint for day-to-day financial management and export data to their accountant or CPA for year-end work.
Can residents pay dues online through Hivepoint?
Yes — the Community Edition includes Stripe-powered online payments through the resident portal. Residents can pay dues directly, and payments are recorded against their account automatically. No check chasing, no manual entry, and no separate payment processor account to manage.
How does Hivepoint handle reserve fund tracking?
Hivepoint tracks reserve fund balance, planned annual contributions, and adequacy against your reserve study targets — separately from operating funds. You can see the current reserve level at any time, present it accurately at the annual meeting, and know whether you're on track without manually reconciling two spreadsheets.
What happens when a treasurer leaves the board?
All financial history — dues records, aging reports, budgets, payment logs, reserve balances, collection activity — stays in the system. When a new treasurer takes over, they log in and see the full picture: who paid, who owes, where the budget stands, what's in reserve. No data loss on board rotation, no manila folder handoff.
Does Hivepoint support special assessments?
Yes — Hivepoint includes a full 5-phase special assessment lifecycle: board authorization, homeowner communication, per-unit billing, delinquency tracking, and a completion report. Special assessment income is tracked separately from regular dues income so your operating picture stays clear.
More Hivepoint resources
- HOA treasurer software →Treasurer role overview
- HOA accounting software →HOA accounting scope
- HOA dues tracking software →Dues tracking detail
- HOA reserve fund software →Reserve fund tracking
- HOA collections software →Collections workflow
- PayHOA alternative →Comparing HOA software options?
Connect your HOA finances in one place
Try the live demo or tell us your community size — we'll send an exact quote within 24 hours.