HOA Software — Dallas, TX
HOA Management Software for Dallas
Built for DFW master-planned communities, high-turnover suburban boards, and Texas SB 1588 compliance. Self-managed without the headaches.
Request a Free DemoHOA Law in Dallas and the DFW Metroplex
Texas SB 1588 (2021)mandates open board meetings with homeowner comment rights, online posting of financials for communities with more than 60 lots, and written ballot voting for board elections. DFW master-planned communities (Frisco, McKinney, Prosper, The Colony) are among the largest self-managed HOA concentrations in the US — many with 500–2,000 lots and multiple amenity zones.
For self-managed boards in the Metroplex, the challenge is scale. Many DFW communities operate at a size that would justify a professional management company — but prefer to stay self-managed to keep fees down and control in-house. The right software makes that sustainable.
Key HOA Challenges in Dallas
Master-Planned Community Scale
Multi-phase developments with separate sub-associations for different amenity zones — the treasurer reconciles multiple reserve accounts and the board tracks violations across hundreds of lots.
Board Turnover in Fast-Growing Suburbs
High home sale velocity in suburbs like Frisco and Allen means board composition changes frequently. Institutional knowledge walks out the door with every departing board member.
Extreme Summer Heat + Pool Management
June–September pool compliance issues, heat-triggered irrigation waivers, and ARC variance requests spike in summer. Boards need fast-track workflows to stay on top of the volume.
SB 1588 Compliance Surprises
Online document posting and meeting transparency requirements catch many volunteer boards off guard. Non-compliance exposes the board to $500/violation penalties under Texas Property Code.
What Hivepoint Does for Dallas HOAs
Multi-Association Record Keeping
Track master and sub-association records separately — dues, violations, ARC applications, and reserve accounts — without commingling data between tiers.
Seamless Board Handoffs
Every decision, meeting minute, and vendor contract lives in the platform. When a board member sells and moves on, the next board member inherits a complete record — not a shared spreadsheet.
SB 1588 Compliance Toolkit
Meeting notice templates, online document hosting, and ballot tracking built for Texas Property Code requirements — so your volunteer board stays compliant without a law degree.
Frequently Asked Questions — Dallas HOAs
Is there a Texas law that requires HOA boards to hold open meetings?
Yes. Texas SB 1588 (2021) requires most HOA boards to hold open meetings and allow homeowner comment periods. Communities with more than 60 lots must also make financials and meeting minutes available online. The law applies to planned communities governed under the Texas Property Code Chapter 209.
What HOA documents must be available to Dallas-area homeowners under Texas law?
Under Texas Property Code §209.005, homeowners have the right to inspect financial records, meeting minutes, and governing documents. Boards with more than 60 lots must post these online. Failure to provide records within 10 business days can result in a $500 penalty per violation.
How do master-planned HOAs in Frisco and McKinney typically handle their sub-associations?
Most DFW master-planned communities have a master association plus neighborhood sub-associations. Each sub-association typically manages its own dues, violations, and ARC — but feeds into master association financials for shared amenities. Boards need software that tracks lots separately without conflating the two tiers.
Do Dallas HOAs need to use secret ballots for board elections?
Yes. Texas SB 1588 requires written (secret) ballot elections for board seats unless the community has 10 or fewer lots. The ballot process must include a designated inspector of elections who is not a candidate or current board member.
What is the most common ARC issue for Dallas HOAs in summer?
Drought-triggered landscaping modifications. When the City of Dallas declares Stage 2 or Stage 3 drought conditions, many homeowners replace traditional lawns with xeriscaping or rock landscaping. Boards should have a fast-track ARC approval process for drought-compliant modifications to avoid enforcement backlash.
Can a Dallas HOA fine homeowners for not maintaining their lawn during a drought?
Texas Water Code §11.086 and local drought ordinances can preempt HOA landscaping enforcement during declared water emergencies. Boards should pause exterior maintenance violation notices during active Stage 2+ drought restrictions and document the suspension with a board resolution.
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Ready to simplify your Dallas HOA?
Join self-managed communities across DFW that run cleaner meetings, faster ARC approvals, and stress-free board handoffs with Hivepoint.
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